| About Effort Certification Form |
The Effort Certification Form shows distribution of effort and sponsored program/cost sharing funds for a given person as required by the university and federal government for effort reporting. The form is signed by employees and includes Principal Investigators and all staff paid on sponsored funds.
The Effort Certification Form is available through the Activity Reporting System for any person who has effort reporting complete. This includes effort reported by ALL departments for a person.
Print blank Effort Certification Form (pdf)
Sample Effort Certification Form - shows sponsored funds and cost sharing.
Illustration on accessing report showing appointments for a person
|
| I. Current Distribution of Effort |
This section shows the Staff Year Effort to Date for 6 different categories. This is calculated by taking the percentage entered for effort in the ARS system and multiplying it by staff year assigned to the fund. The % Distribution shows the percentage of effort for each category.
|
| II. Sponsored Program Funds / Cost Sharing Funds |
Grant Funds Effort
If a person is paid from a sponsored fund, the fund, description and staff year assigned to the fund are displayed here.
Cost Sharing Effort
This section shows any cost sharing from a state fund to a sponsored fund. The fund number, description, support fund and percentage contributed are shown.
|
| Frequently Asked Questions |
Why do I need to bother with the Effort Certification Form?
This form was designed to satisfy the requirements of the university and federal agencies to ensure proper allocation of time for people who are paid from cost sharing and/or sponsored funds. Each person paid from one or both of these sources is required to sign the Effort Certification Form thus "certifying" that his/her time was accurately reported.
What is the difference between the Activity Reporting System and the Effort Certification Form?
The Activity Reporting System (ARS) is used to collect information from a department regarding time allocated to activities for the funds used to pay the person. The Effort Certification Form is generated from the data entered into the ARS and is required to be signed by people paid by sponsored funds or have cost sharing.
I have finished reporting effort for a person in my department and tried to run the report for the Effort Certification Form. I get an error saying that activities are not all complete for this person. What is the problem?
The person probably has an appointment in another department. The Effort Certification Form cannot be generated until all effort is complete for a person. You can see what other appointments the person has by running the report called All Appointments For a Person.
When do I need to print the Effort Certification Form and what do I do with it?
You will receive notification from DRIA on when the signed Effort Certification Forms are due. In the past the form was due 2 times during the year and hard copies of the forms required by your department were distributed via campus mail.
Nobody in my department is paid from a sponsored fund. Do I need to distribute any Effort Certification Forms?
If a person is not paid from a sponsored fund or does not have cost sharing, then you do not need to have the person sign the Effort Certification Form. However, you may generate the Effort Certification Form at any time through the Activity Reporting System.
An Employee in my department is paid from sponsored funds from another department but not mine. Why did I receive the Effort Certification Form for this person to sign?
Your department is the employee's "home" department. This designation is determined by several factors including FTE and salary amounts based on individual appointments.
|
