FISCAL YEAR
The twelve month period beginning July 1st and ending June 30th. Designated by the calendar year in which the fiscal year ends.
FUNDS - Source: Office of Business Affairs, UFAS Database.
BUDGETED
1 - Total Original Budget (State)
Dollars shown in original budget before any temporary or permanent revisions. Aggregate of
lines 2-6. Excludes any negative balances.
2 - Salaries, Academic
State funds budgeted for faculty, professional/administrative, graduate/research assistant
and unassigned salaries. Excludes summer session salaries. (UFAS object codes 1000-1299).
3 - Salaries, Support Staff
State funds budgeted for support staff salaries. (UFAS object codes 1300-1399).
4 - Wages
State funds budgeted for wages & work study. (UFAS object codes 1500-1699; 1900-1999).
5 - Expense & Equipment
State funds budgeted for commodities, travel, purchase of services, subscriptions,
conference fees, and durable property such as office furniture, carpets and typewriters.
(UFAS object codes 2000-6999).
6 - Other
State funds budgeted for purchase of goods for resale, purchase of goods for manufacture,
mandatory transfers, non-mandatory transfers and administrative allowances. (UFAS object
codes 8700-8799).
7 - Total Revised Budget (State)
Dollars shown in revised budget after any temporary or permanent revisions.
8 - Total Revenues
Non-tuition revenues (UFAS object codes 100-899) for revolving and MSP funds.
EXPENDITURES - See UFAS AMO90 Final Report (period ending 6/30/FY) for each year.
9 - Total Expenditures (All Funds)
Actual expenditures of funds during the fiscal year for all sources of funds, INCLUDING
state "grace" period expenditures (commitments and obligations incurred during
the fiscal year but not expended until the three month period, July 1st through September
30th, of following fiscal year). Also, excludes any negative balances.
10 - State
Those resources included in the direct operations appropriation made to the University by
the General Assembly and Governor. Also includes funds received for special purposes,
e.g., solid waste management, Summer Session. INCLUDES "grace" period.
11 - ICR
Indirect Cost Recovery funds are formula allocated to the Campus, colleges and departments
based on externally supported University administered grants which are received to cover
administrative costs which cannot be specifically identified. Includes
Educational/Administrative Allowance funds.
12 - Self-Supporting
Expenses against income generated by the sale of goods sold and services performed
including stores, services, auxiliary enterprises or unit activities. Includes cost of
goods sold, purchase of goods for resale or manufacturing, transfers, and administrative
allowances.
13 - MSP
Medical Service Plan represents revenues generated from services provided to other
institutions, or other departments within the University, or services to patients which
are not a part of the U of I Hospital billings. Generally, payment for physician services.
14 - Grants (Direct Costs)
Grant and contract funds from the Federal government and/or agencies provided or specified
activities and programs. Does not include indirect costs.
15 - Gifts
Gift and endowment funds provided to the University for restricted or unrestricted
activities and programs including funds from private agencies, foundations, and gifts to
the U of I Foundation.
SPACE - Source: Facilities Planning & Space Management.
16 - Total Square Feet
Total Net Assignable Square Feet (NASF) for all room use categories.
17 - Laboratory
NASF for room use categories 210-255.
18 - Office
NASF for room use categories 310-355.
19 - Other
NASF for all other room use categories.
STAFF - Source: Appointments effective October 10th (November Payroll) Office of Business Affairs.
20 - Fall Academic Hdct
Number of discrete academic staff employed, both full-time and part-time. If a staff
member has appointments in more than one department, only "home" department are
counted (so we don't double count).
21 - Fall Support Staff Hdct
Same as 20 for support staff full-time and part-time, as opposed to academic staff.
22 - Fall FTE Budgeted Faculty
This is "proposed time" from frozen Personnel Planning File. It is calculated by
summarizing proposed percentage time for all appointments in a unit and dividing by 100.
23 - Fall FTE
This is actual FTE derived from November payroll (for all appointments effective October
10th) as opposed to original budgeted FTE. This is aggregate of lines 24-28.
24 - Faculty
Fall FTE for faculty. Includes physician/surgeons.
25 - Graduate Assistants
Fall FTE for Teaching & Research Assistants.
26 - Academic Professionals
Fall FTE for academic professionals.
27 - Other Academic
Fall FTE for other academic staff (i.e. research associates.)
28 - Support Staff
Fall FTE for non-academic staff.
STUDENT - Source: Office of Admissions & Records (Official 10th Day Enrollment).
29 - Student Major Headcount (Fall)
Aggregate of fall student headcount lines 30-32, based on student's home department
curriculum major, rather than course enrollment.
30 - Undergraduate
As above, for first through fourth year undergrads. (Also includes non-degree undergrads).
31 - Graduate
As above, for masters, Ph.D. and non-degree.
32 - Professional
As above, for professional certificate and degrees.
33 - Student Instruction FTE (Fall)
Aggregate fall FTE calculated from course enrollment credit hours for lines 34, 35,
37 & 38. Line 39, Resident, is excluded in this aggregate count.
34 - Lower Division
First & second year students. FTE = student credit hours / 15.
35 - Upper Division
Third & fourth year students. FTE = student credit hours / 15.
36 - Undergraduate Total
Sum of lines 34 & 35.
37 - Graduate
FTE = student credit hours / 12.
38 - Professional
FTE = student credit hours / 12.
39 - Resident
FTE = student credit hours / 12.
40 - Credit Hours (Annual)
Aggregate credit hours for all terms for lines 41, 42, 44 and 45. Line 46, Resident, is
excluded in this aggregate count.
41 - Lower Division
First & second year students.
42 - Upper Division
Third & fourth year students.
43 - Undergraduate Total
Sum of lines 41 & 42.
44 - Graduate
Graduate.
45 - Professional
Professional.
46 - Resident
Resident.
47 - Faculty Credit Hours (Annual)
Aggregate student credit hours for both organized and independent instruction taught by
faculty of this academic department (lecturers and above) for all 3 terms. Includes credit
hours for courses controlled by other departments. Excluded for Colleges of Medicine and
Dentistry.
48 - Faculty Sections (Annual)
Count of organized sections taught by faculty of this academic department (lecturers and
above) for all 3 terms. Includes sections for courses controlled by other departments.
Excluded for Colleges of Medicine and Dentistry where number of sections taught is not
available.
Lines 49-52 - Count of degrees awarded during year for each category.
Includes summer through spring. Source: Office of Admissions &
Records.
Lines 53-73 - Same as 30-32 student major fall headcount, but aggregated by ethnicity (shown for college roll-up only).
SPONSORED PROJECTS - Source: Office of Research Services.
Information on research and sponsored activity, proposals and awards does not include
gifts to the University of Illinois Foundation. Also, gifts and awards made to the
individual are not included. Based on extract taken on January 15th of each
year.
74 - Number of Proposals
Proposals submitted during fiscal year. Note that a single proposal can generate more than
one award. Also, since proposals precede awards, proposals may not occur in same fiscal
year as corresponding awards.
Awards
Awards are included having a start date in the current fiscal year. When an award spans more than one fiscal year, each continuation or supplement is shown in the fiscal year when it is awarded.
75 - Number of Awards
Awards received by principal investigators (PI's).
76 - Direct Dollars
Dollar amount of awards for direct costs received by PI's.
77 - Indirect Dollars
Dollar amount of awards for indirect costs received by PI's.
78 - Total Dollars
Dollar amount of awards for both direct and indirect costs received by PI's.
79 - Interdisciplinary Dollars
Total dollar amount of awards for secondary investigators in department other than primary
investigators.
80 - Interdisciplinary Staff
Total number of secondary investigators in this department working on awards received by
primary investigators in another department.
COST STUDY - Source: Illinois Board of Higher Education.
Cost per Semester Credit Hour:
81 - Direct
Only that percentage of salaries actually allocated to instruction.
82 - With Department Overhead
Above costs plus the percentage of departmental expenditures associated with
administration of instruction.
83 - With College Overhead
Above costs plus the percentage of college expenditures associated with administration of
instruction for a given unit.
RATIOS
For lines 84-93 if any values are equal to zero or negative, ratios are not shown. Also, if any of the student values are under five or staff values are under one, ratios are not shown.
84 - Student Fall FTE / Budgeted Faculty FTE - line 33 / 22.
85 - Student Fall FTE / Faculty Fall FTE - line 33 / 24.
86 - Grants Exp / Budgeted Tenured FTE - line 14 / FTE of Tenured or tenured-track based on last 2 characters of rank code equal to BB, BC, BD, BF.
87 - Total Expenditures / Student Fall FTE - line 9 / 33 (less self-supporting)
88 - Total State Budget / Student Fall FTE - line 1 / 33.
89 - Admin. Salaries
Sum of all academic salaries for fiscal year based on allocation to administration on
Faculty Activity Analysis forms plus all support staff salaries for fiscal year for job
classifications associated with administrative activities.
90 - Admin. Salaries / Total Expenditures - line 89 / line 9.
91 - Admin. FTE
Sum of all academic staff-years for fiscal year based on allocation to administration on
Faculty Activity Analysis forms plus all support staff FTE for fall term for job
classifications associated with administrative activities.
92 - Admin. FTE / Annualized Student FTE - line 91 / Student FTE calculated by summing student enrollment credit hours over entire fiscal year, then dividing by 30 for undergraduate and by 24 for graduate and professional students.
93 - Admin. FTE / Budgeted Faculty FTE - line 91 / line 22.
FACULTY FELLOWS & AWARDS - SCHOLARLY/CREATIVE -
Source: Academic Departments.
This is either fiscal year or academic year data received from academic departments in the
fall of each year based on prior year's performance.
FACULTY FELLOWS & AWARDS
94 - Sum of counts for all categories. This includes data for faculty fellows extracted from fall payroll plus awards as reported by departments.
GIFTS - Source: University of Illinois Foundation.
Extract taken from FACTS (Foundation Alumni Constituent Tracking System) in August of each year. Data excludes University grants and contracts. Categories shown for college roll-ups only.
95 University Gifts Awarded - Gifts given directly to UIC.
96 Foundation Gifts Awarded - Gifts given to UIC via the University of Illinois Foundation.
SCHOLARLY/CREATIVE
97 - All categories are shown for college roll-ups and departments. (This is different from the printed RPM)
Email Comments to: h-young@uic.edu